Project Manager (m/w/d)

Global program steering

• Track program KPIs across all regions and flag deviations early
• Translate global program standards into clear structures, templates and checklists the regional teams can actually work with
• Follow up on deadlines, deliverables and open items with regional Program Directors
• Contribute to internal and client reporting, including KPI reports and quarterly updates
• Support the preparation of new offers, budget extensions and program setups

Project operations and compliance

• Accompany and oversee the full administrative participant lifecycle, from application and onboarding through to program exit, including contracts, funding requirements and complete documentation
• Keep contracts with service providers, partners and mentors organized and on schedule
• Keep the financial pulse of our programs: follow budgets, service provider costs and invoice flows so that resources go where they create the most impact
• Prepare clean documentation that holds up to any client or audit review

Your interfaces

• Work daily with our Regional Program Directors and their teams worldwide
• Collaborate closely with Finance, People and Legal to keep processes aligned and compliant
• Be a confident contact for our clients on operational questions, including government stakeholders

Process and digital excellence

• Maintain our program data in Notion, HubSpot and ClickUp as the single source of truth
• Document processes and continuously simplify them
• Use AI and automation tools to remove manual work and bring your own ideas to make our operations smarter

• University degree in business, economics, management or a related field, or a comparable qualification
• First professional experience (2 to 5 years, including internships or working student roles) in project management, operations, a PMO, consulting, a startup or an accelerator
• A structured, reliable and detail-oriented way of working; you like it when things are clean, complete and on time
• Ability to keep an overview across many parallel workstreams, countries and stakeholders
• Strong written communication skills and confidence in producing clear, professional documents
• Hands-on experience with digital tools; first experience with CRM or project management tools (e.g. HubSpot, ClickUp) and AI tools is a plus
• A proactive, solution-oriented mindset and the drive to improve processes, not just follow them
• A team player who enjoys working with people from diverse backgrounds and cultures
• Business-fluent German (written and spoken) and excellent English are a must

• A dynamic, entrepreneurial team environment with a strong commitment to helping European startups scale globally
• Significant autonomy coupled with a supportive, collaborative culture
• Flat organizational structure, offering ample opportunities for personal impact and growth
• An international work atmosphere with flexible working arrangements, including mobile working